Sunbelt Directors and Administrators Meeting 2019

REGISTRATION IS CURRENTLY SUSPENDED DUE TO HIGH DEMAND.  PLEASE CLICK ON THE GREEN REGISTRAION BUTTON AND SIGN UP ON THE WAITLIST IF YOU ARE INTREESTED IN ATTENDING.  YOU WILL BE CONTACTED ONCE WE FIGURE OUT HOW WE CAN ACCOMODATE MORE ATTENDEES.  ALSO THE HOTEL BOOKING RATE CAN NOT LONGER BE GUARANTEED.  ALL ROOMS HAVE BEEN SOLD OUT.

Please contact Darren Aaron at aarondo@wfu.edu if you have any questions.

The target audience of the Sunbelt Directors and Administrators Conference is student health service administrators who are in decision making positions and who are interested in sharing experiences and concerns about college health in an informal setting.

The focus of the conference is on items of current and future interest in college health.

The hallmark of the Sunbelt Directors and Administrators Conference is to share concerns and solutions among knowledgeable and experienced peers in college health. The final agenda is set by consensus of those in attendance.

Participants are asked to identify topics, make presentations or lead discussions. If you would like to hear from colleagues on a particular subject, ask them to step forward. If you are willing to lead a discussion concerning an area of interest, please contact Cecil Price or Darren Aaron.

Contacts:

Darren Aaron, Wake Forest University. Phone 336-758-4381  

2019 Agenda (subject to change)

Accommodations:

The meeting will be held at the Mills House, located in the heart of downtown Charleston at 115 Meeting Street. Rooms have been reserved at a special rate of $184 per night. This special rate is guaranteed only through June 17, 2019.

Reservations should be made by calling the hotel's reservation department directly at (866) 781-3643.  YOU MUST MENTION that you are with the SUNBELT HEALTH DIRECTORS MEETING,   Reservations must be made prior to Monday, June 17, 2019 to secure a reservation at the discounted rate.  You may also reserve your accomodations on line with this link https://book.passkey.com/e/49897772

Reservations and payment are the responsibility of individual attendees.

The hotel check-in time is 3 p.m. (or earlier if the room is ready) and check-out time is 11:00 am. 

For more hotel information, please visit www.millshouse.com. 

https://book.passkey.com/e/49897772

Transportation:

Charleston is served by several major airlines. The airport is located in Charleston, a 15 mile/30 minute drive to the hotel. For more airport information, please visit, Charleston International Airport. Please be aware that parking is limited and expensive in the city. Once your car is parked, walking or the use of the free “DASH” shuttle bus will meet virtually all of your downtown transportation needs. This shuttle bus stops at various locations in the historical area of downtown Charleston. There is a parking garage beside the Mill House with direct access to the hotel from the garage. Rates are hourly with a $22 per day maximum, but no “in-and-out” access.  The Mills House also offers valet parking ($32 per day plus tax).

FAQs

Where can I contact the organizer with any questions?

Please contact Darren Aaron, aarondo@wfu.edu (336) 758-4381 with any questions

Is my registration/ticket transferrable?

Yes, if you are unable to attend, you are welcome to send someone else in your place.  Please notify Darren Aaron, aarondo@wfu.edu so updates can be made to name tags and registration. 

Can I update my registration information?

Yes, please contact Darren Aaron, aarondo@wfu.edu if you need to update any registration information.

May I extend my stay at group rates?

SCHA has negotiated a special rate for a block of rooms.  The reservation block has some rooms built in for people wishing to stay Friday and Saturday nights.  If you do not receive the negotiated rates for your extended stay, please contact aarondo@wfu.edu and I can see if I can assist in obtaining those for you.  Once the block of rooms are sold out, you might be asked to pay a higher rate.

Do I have to bring my printed ticket to the event?

No, you do not need to bring your printed ticket to this event.

What is the refund policy?

Once you are registered, you may cancel your registration by contacting Darren Aaron, aarondo@wfu.edu.

All refunds will be paid back to the credit card charged.

90% refund for cancellation before May 31

50% refund for cancellation before June 30

Typically, No refund will be issued for no shows or cancellations after July 1

You may send an alternate in your place.

When does the meeting begin?

On site check in begins on Wednesday, July 17 at 3:00 pm.  The first event is a reception that evening at 6:00 pm.  Meetings begin on Thursday, July 18 with breakfast at 7:30 am.  The meeting concludes around Noon on Friday, July 19.

Will there be an annual golf tournament?

This year we are not hosting a tournament.  However, Charleston has dozens of public courses available.  One website that might be useful in planning a golf outing is http://www.golfadvisor.com/destinations/130-charleston-sc/  

Will there be a Ravenel Bridge Walk on Thursday evening?

Yes - Transportation will be provided for those interested in walking across the Ravenel Bridge on Thursday evening.  Last year almost thirty people enjoyed this energizing, fun walk.  This is a great opportunity to get to know your colleagues, move your body, enjoy a spectacular breeze, and some amazing scenery.  Please indicate your level of interest when you register.  You are welcome to bring friends and family with you.  We will arrange transportation to and from the bridge for this walk.  

Are family members allowed at the receptions?

Yes, you are welcome to bring family members to the receptions on Wednesday and Thursday evenings.